Bylaws
Article I: ACTIVITIES
The activities of this hui shall be those necessary and appropriate to accomplish the mission of Na Hawai'i 'Imi Loa.
Article II: MEMBERSHIP
Section 2.1
At this time the membership of the Hui is restricted to alumni and current graduate students in the Library and Information Science Program.
Section 2.2
Membership is offered free of charge. In lieu of a fee, active membership dues are based upon participation as outlined in section 2.3
Section 2.3
Active members are defined as:
1. Current LIS graduate students, who
2. Attend at least one general meeting and at least one event hosted by the Hui each semester.
Section 2.4
There are no qualifications, restrictions, and we do not discriminate against race, color, nationality, creed, sex, religion, handicap condition, and sexual orientation.
Article III: Board of Directors
Section 3.1 Number and Qualification of Board Members
There shall be five board members composing the Board of Directors. Any active member at the time of elections shall be eligible to fill a position on the Board.
Section 3.2 Election
The Board of Directors shall be elected annually. Board members shall be elected from a list of candidates submitted by or on behalf of said candidates.
Article IV: ADVISORS & KĀKO‘O
Section 4.1 Advisors
There shall be two LIS advisors - one LIS faculty and one LIS professional whose work is primarily with the native Hawaiian community and/or Hawaiian collections. Both advisors will serve as mentors for the Hui and provide guidance as needed.
Section 4.2 Kāko‘o
Kāko‘o shall be those cultural practitioners, professionals, researchers, faculty, and scholars who serve as mentors and provide guidance to the Hui. There shall be no limit on the amount of kāko‘o that serve the Hui at any given time.
Article V: ELECTIONS
Section 5.1: Nomination
Active members shall nominate candidates, including yourself, for the Board of Directors. Upon the consent of the nominee, their name will be added to the ballot.
Section 5.2: Eligibility
Nominated Board of Directors must be active members as defined in section 2.3 at the time of elections and throughout their term of office.
Section 5.3: Term of Office
Board members shall serve for a term of one (1) year or until their respective successors are elected. Board members shall serve no more than two consecutive terms on the Board of directors.
Section 5.4: Voting
Elections for Board of Directors will be held in mid-April. Only active members of the Hui shall be eligible to vote. Board of Directors will be elected by secret ballot presided over by the Hui Advisors.
Section 5.5: Installation
Incoming Board of Directors will assume office June 1. Throughout the month of May, outgoing and incoming Board of Directors will work together to ensure a seamless transfer of duties and responsibilities.
Section 5.6 Vacancies
Any vacancy occurring on the Board of Directors may be filled by an affirmative vote of a majority of the remaining Board of Directors. A Board of Director elected to fill a vacancy shall be elected for the unexpired term of said person’s predecessor in office. The time served as a replacement Board of Director shall not count towards the term limit.
Section 5.7 Resignation
Resignation is not subject to the approval of the Board, but shall nevertheless be presented to the Board in writing.
Section 5.8 Reduction
No reduction of the number of Board of Directors shall have the effect of removing any board member prior to the expiration of such member’s term.
Article VI: POWERS AND DUTIES OF THE BOARD OF DIRECTORS
Section 6.1 Powers
The Board of Directors shall have general charge of the affairs, funds, and property of the hui, and shall have the responsibility of enforcing the Bylaws.
Section 6.2 Duties
It shall be the duty of the Board to conduct, manage, and control the affairs and business of the hui. The Board shall delegate duties to each Board of Director at the first Board meeting of each semester. Duties shall include, but are not limited to, administrative and financial duties as follows:
1. Maintain RIO status with the University of Hawai‘i at Mānoa
2. Facilitate all Board and General Meetings of the organization
3. Identify activities and events of the Hui in accordance with the mission and goals of the Hui.
4. Preside over Board of Directors nomination procedures
5. Expand member base and maintain membership
7. Event planning and promotion for Hui activities
8. Write annual report to LIS faculty, due in May at the end of the Spring semester.
9. Maintain UH email account ([email protected]) and serve as liaison between Hui members, the Board, the Hui Committees and other concerned parties in order to maintain clear communication.
11. Take roll at Board and General meetings and at all Hui events. Record the minutes of Board and General meetings and upload to the Hui website.
12. Maintain budget, communication with the banking institution, keep track of invoices, statements, and receipts in a orderly fashion, disbursements to members for activities, and regularly report to the Hui on the status of the Hui’s finances.
While these duties shall be delegated at the first Board meeting, the overall responsibility shall be shared by the entire Board.
Article VII: COMMITTEES
Section 7.1 Purpose of Committees
Committees may be created to accomplish the mission and goals of the Hui as needed. Creation of committees are subject to the approval of the Board of Directors.
Section 7.2 Committee Chair
Each committee shall have at least one committee chair approved by the committee members. Only active members shall be eligible to serve as a committee chair. The committee chair shall be responsible for reporting all pertinent committee activities to the Board of Directors.
Section 7.3 Committee Members
A member’s participation on any committee shall not count against the maximum term of office for board members.
Section 7.4 Committee Events
All committee events are subject to the approval of the Board of Directors.
Article VIII: MEETINGS
Section 8.1 Board of Director Meetings
Board of Directors should meet at least once a month. Two thirds of the executive board must be present to officially transact business at meetings of the organization.
Section 8.2 General Meetings
General meetings shall be held no less than once a semester.
Section 8.3 Special Meetings
Special meetings shall be called by the Board of Directors and/or individual committees as needed.
Section 8.4 Notice
A designated board member shall give notice of each Hui meeting (for which notice is required) by email not less than fourteen (14) days before the meeting. Additional notice(s) may be given via other media.
Article IX: MISCELLANEOUS
Section 9.1 Books and Records
The Hui shall keep complete and accurate books and records of account and financial statements, minutes of the proceedings of its officers and committees, and all other records that may be required.
Section 9.2: Amendments
Any active member can initiate a proposal for amending the Bylaws by submitting it in writing anytime or verbally at a General meeting. Active membership will vote on the proposals for amendment within one month upon receipt of the proposal. The voting will take place through an electronic ballot. There needs to be a two thirds vote for approving the proposed amendment.
The activities of this hui shall be those necessary and appropriate to accomplish the mission of Na Hawai'i 'Imi Loa.
Article II: MEMBERSHIP
Section 2.1
At this time the membership of the Hui is restricted to alumni and current graduate students in the Library and Information Science Program.
Section 2.2
Membership is offered free of charge. In lieu of a fee, active membership dues are based upon participation as outlined in section 2.3
Section 2.3
Active members are defined as:
1. Current LIS graduate students, who
2. Attend at least one general meeting and at least one event hosted by the Hui each semester.
Section 2.4
There are no qualifications, restrictions, and we do not discriminate against race, color, nationality, creed, sex, religion, handicap condition, and sexual orientation.
Article III: Board of Directors
Section 3.1 Number and Qualification of Board Members
There shall be five board members composing the Board of Directors. Any active member at the time of elections shall be eligible to fill a position on the Board.
Section 3.2 Election
The Board of Directors shall be elected annually. Board members shall be elected from a list of candidates submitted by or on behalf of said candidates.
Article IV: ADVISORS & KĀKO‘O
Section 4.1 Advisors
There shall be two LIS advisors - one LIS faculty and one LIS professional whose work is primarily with the native Hawaiian community and/or Hawaiian collections. Both advisors will serve as mentors for the Hui and provide guidance as needed.
Section 4.2 Kāko‘o
Kāko‘o shall be those cultural practitioners, professionals, researchers, faculty, and scholars who serve as mentors and provide guidance to the Hui. There shall be no limit on the amount of kāko‘o that serve the Hui at any given time.
Article V: ELECTIONS
Section 5.1: Nomination
Active members shall nominate candidates, including yourself, for the Board of Directors. Upon the consent of the nominee, their name will be added to the ballot.
Section 5.2: Eligibility
Nominated Board of Directors must be active members as defined in section 2.3 at the time of elections and throughout their term of office.
Section 5.3: Term of Office
Board members shall serve for a term of one (1) year or until their respective successors are elected. Board members shall serve no more than two consecutive terms on the Board of directors.
Section 5.4: Voting
Elections for Board of Directors will be held in mid-April. Only active members of the Hui shall be eligible to vote. Board of Directors will be elected by secret ballot presided over by the Hui Advisors.
Section 5.5: Installation
Incoming Board of Directors will assume office June 1. Throughout the month of May, outgoing and incoming Board of Directors will work together to ensure a seamless transfer of duties and responsibilities.
Section 5.6 Vacancies
Any vacancy occurring on the Board of Directors may be filled by an affirmative vote of a majority of the remaining Board of Directors. A Board of Director elected to fill a vacancy shall be elected for the unexpired term of said person’s predecessor in office. The time served as a replacement Board of Director shall not count towards the term limit.
Section 5.7 Resignation
Resignation is not subject to the approval of the Board, but shall nevertheless be presented to the Board in writing.
Section 5.8 Reduction
No reduction of the number of Board of Directors shall have the effect of removing any board member prior to the expiration of such member’s term.
Article VI: POWERS AND DUTIES OF THE BOARD OF DIRECTORS
Section 6.1 Powers
The Board of Directors shall have general charge of the affairs, funds, and property of the hui, and shall have the responsibility of enforcing the Bylaws.
Section 6.2 Duties
It shall be the duty of the Board to conduct, manage, and control the affairs and business of the hui. The Board shall delegate duties to each Board of Director at the first Board meeting of each semester. Duties shall include, but are not limited to, administrative and financial duties as follows:
1. Maintain RIO status with the University of Hawai‘i at Mānoa
2. Facilitate all Board and General Meetings of the organization
3. Identify activities and events of the Hui in accordance with the mission and goals of the Hui.
4. Preside over Board of Directors nomination procedures
5. Expand member base and maintain membership
7. Event planning and promotion for Hui activities
8. Write annual report to LIS faculty, due in May at the end of the Spring semester.
9. Maintain UH email account ([email protected]) and serve as liaison between Hui members, the Board, the Hui Committees and other concerned parties in order to maintain clear communication.
11. Take roll at Board and General meetings and at all Hui events. Record the minutes of Board and General meetings and upload to the Hui website.
12. Maintain budget, communication with the banking institution, keep track of invoices, statements, and receipts in a orderly fashion, disbursements to members for activities, and regularly report to the Hui on the status of the Hui’s finances.
While these duties shall be delegated at the first Board meeting, the overall responsibility shall be shared by the entire Board.
Article VII: COMMITTEES
Section 7.1 Purpose of Committees
Committees may be created to accomplish the mission and goals of the Hui as needed. Creation of committees are subject to the approval of the Board of Directors.
Section 7.2 Committee Chair
Each committee shall have at least one committee chair approved by the committee members. Only active members shall be eligible to serve as a committee chair. The committee chair shall be responsible for reporting all pertinent committee activities to the Board of Directors.
Section 7.3 Committee Members
A member’s participation on any committee shall not count against the maximum term of office for board members.
Section 7.4 Committee Events
All committee events are subject to the approval of the Board of Directors.
Article VIII: MEETINGS
Section 8.1 Board of Director Meetings
Board of Directors should meet at least once a month. Two thirds of the executive board must be present to officially transact business at meetings of the organization.
Section 8.2 General Meetings
General meetings shall be held no less than once a semester.
Section 8.3 Special Meetings
Special meetings shall be called by the Board of Directors and/or individual committees as needed.
Section 8.4 Notice
A designated board member shall give notice of each Hui meeting (for which notice is required) by email not less than fourteen (14) days before the meeting. Additional notice(s) may be given via other media.
Article IX: MISCELLANEOUS
Section 9.1 Books and Records
The Hui shall keep complete and accurate books and records of account and financial statements, minutes of the proceedings of its officers and committees, and all other records that may be required.
Section 9.2: Amendments
Any active member can initiate a proposal for amending the Bylaws by submitting it in writing anytime or verbally at a General meeting. Active membership will vote on the proposals for amendment within one month upon receipt of the proposal. The voting will take place through an electronic ballot. There needs to be a two thirds vote for approving the proposed amendment.